Collection Development Policy
The mission of the Douglas and Judith Krupp Library at Bryant University is to support the broader mission of the University as articulated in its mission statement: "Educate and inspire students to discover their passion and become innovative leaders with character around the world." In support of achieving the University mission, the library collects materials and provides access to information resources which strongly promote and uphold student and faculty learning and research.
The purpose of this policy is to provide direction and planning for future growth of library collections as academic programs and degree offerings expand, new methods and formats of acquiring information become available, costs rise, and financial constraints are experienced.
The Douglas and Judith Krupp Library acknowledges and accepts the following statements from the American Library Association:
Within the confines of its finances, the library strives to cultivate a utilized collection of materials. The following general collection development criteria are to be weighed and considered when acquiring materials:
Print Books (one-time purchases, including reference-type publications)
Under the supervision of the Library Director, the responsibility for book selections resides with librarians, whom are all assigned subject specialty areas. Librarians utilize standard selection tools when evaluating library resources for purchase.
Input from faculty members regarding book purchases in their area of expertise is both welcomed and encouraged. Faculty suggestions may be submitted via a publisher's flyer, in person request submittal(s), or via an e-mail to a member of library administrative staff.
General rules for material purchases:
The library acquires ebooks through direct purchase, subscription, or PDA (Patron Driven Acquisitions). The criteria for purchasing ebooks is similar to that for print books. In the case of PDA users are selecting library materials from academic collections selected by librarians.
Subscriptions - Electronic Databases
Librarians continually evaluate databases to determine whether the purchase of a subscription to a particular database will add value to the library collection. Faculty may be consulted as needed. Factors contributing to a decision for or against purchasing a database include:
In light of the needs of Bryant students and faculty and the monies available in the budget, all current database subscriptions will be evaluated annually to determine if a particular database is still the best database for the library collection. All database subscriptions, including those with associated annual costs, must be approved by the Library Director.
Subscriptions - Electronic Journals
Librarians will determine whether the purchase of a subscription to electronic journals will add value to the library collection. When considering purchasing subscriptions to electronic journals, review and take into consideration the general collection development criteria, in addition to the following factors:
All new electronic journal subscriptions, including those with associated annual costs, must be approved by the Library Director.
Subscriptions - Electronic Serials
Librarians will determine whether the purchase of a subscription to electronic serials will add value to the library collection. When considering purchasing subscriptions to electronic serials, review and take into consideration the general collection development criteria, in addition to the following factors:
All new electronic serials subscriptions, including those with associated annual costs, must be approved by the Library Director.
Subscriptions - Print Journals
In order to cope with fiscal constraints, the library is reducing its collection of print journals, retaining only those titles that create a “popular” magazine collection.
Journal titles must meet general collection criteria:
Subscriptions - Print Serials
To ensure fiscal responsibility, all print serials, especially standing orders, will be evaluated annually to ensure their demand and usage justifies their cost. All new print serial subscriptions, including those with associated annual costs, must be approved by the Library Director.
The library is not adding any additional microfilm to its collection, but is maintaining those items already in place.
Videos, CDs and DVDs within the Douglas and Judith Krupp Library collection are all available for circulation. Streaming media titles, including a PDA collection are also available electronically to current Bryant students, faculty and staff.
All audiocassettes within the Douglas and Judith Krupp Library collection are all available for circulation. The library is not currently adding any additional audiocassettes to its collection.
The Archives play an essential role in documenting and preserving Bryant University's history. Bryant students and alumni make frequent use of the archives, confirming the fact that the collection plays an essential public relations' role for the University. Items of historical interest to the history of the University are collected, and donations/artifacts relating to Bryant's past and present are accepted.
Budgetary restraints prohibit the library from collecting resources for special collections, for example historical items on the history of business or business education. Items currently in special collections have been acquired from donors, or some items have become "special" since the time of their purchase, i.e. first editions, autographed editions, etc. Should the library acquire a special-collection gift, it will be determined at that point if additional funding is appropriate required to build on the acquired collection.
The Douglas and Judith Krupp Library accepts unsolicited gifts of library materials. A preliminary analysis will be done beforehand to determine the appropriateness of the materials for the library collection and to determine if those same items are already in our library's collection. Once a gift is accepted, the actual inclusion of all gift items in the collection is determined by a librarian and item(s) in question must meet the same set of criteria that is used in the acquisition of purchased materials. As a rule, duplicate materials, examination copies, outdated editions, and items in poor physical condition are not added to the collection. Gifts that are not added to the collection are given away, or discarded.
Gift items that are added to the collection include a staff note regarding the gift in the item record.
Donations of library materials are funneled through the Library Director's Office so that they can be acknowledged and recorded appropriately. All gifts, no matter how small, will be reported to Bryant's Advancement Office. Larger or monetary gifts must come through the University's Advancement Office.
The library does not assess the value of donated items either before or after their acquisition. It is the responsibility of the donor to acquire such an appraisal if it is so desired for tax purposes or mere curiosity.
Other Freely Available Information Sources
Librarians will locate, review, and promote credible academic, government, and commercial web sites useful to the research needs of the Bryant community. Selected sites are posted on the Research and Instruction Services section of the library web page under the Research Guides by Subject option. Criteria for selecting a particular Web site for posting and promoting include:
The research and instruction librarians will attempt to find additional professional reviews of the particular Web sites they recommend. The research and instruction librarians review and revise links to web sites on an ongoing basis to ensure obsolete links are deleted and that valuable new sites are linked and available to Bryant patrons.
Revision of this Collection Development Policy
The library administrative staff will review the Collection Development Policy annually and make appropriate revisions as needed.
Audio Cassette: See Media.
Book: A set of written, printed, or blank pages fastened along one side and encased between protective covers.
CD-ROM (Compact Disk Read Only Memory): An index or reference work that is stored on a compact disc and accessed through a computer.
Database: A collection of information stored in an electronic format that can be searched by a computer.
DVD: See Media.
Ebook: A book requiring an electronic device such as a computer, tablet or e reader for reading, searching and access.
Electronic Resource: See Database.
Journal: A publication, issued on a regular basis, which contains scholarly published research such as articles, papers, research reports, or technical reports. (See also Periodicals.)
Magazine: A publication, issued on a regular basis, containing popular articles, written and illustrated in a less technical manner than articles found in a journal.
Media: In libraries, the term is used to describe non-print and print materials such as video, DVD, audio, and music.
Microforms: A reduced-sized photographic reproduction of printed information on reel-to-reel film (microfilm) film cards (microfiche), or opaque pages that can be read with a microform reader/printer.
PDA (Patron driven acquisitions): a preselected collection of materials from which a library user may access on an as needed basis. The content is then billed to library. Access terms and licenses may vary.
Periodicals: Material published regularly such as magazines, journals, and newspapers. (See also serial.)
Reference: 1. A service that provides assistance to users seeking information. 2. Sometimes refers to reference collections, such as encyclopedias, indexes, databases, handbooks, directories, etc.
Serial: A library term for periodicals that refers more to hard-bound print publications such as annuals and directories, and which are filed with either the reference or circulation collections but not with print journal collections.
Videotape: See Media.
We are providing this information to help users find additional information that is related to this policy: